Professional Conduct
Organizations are required to conduct themselves in an ethical and professional manner during any University of Arizona recruiting event. Career Services requires organizations to adhere and refer to the National Association of Colleges and Employers (NACE) Principles for Professional Conduct. Employers have a right to courteous and professional treatment by students and Career Services staff throughout the interview process. Similarly, the University of Arizona students and staff have a right to courteous and professional treatment by employers.
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Non-Discrimination
Career Services at the University of Arizona welcomes all equal opportunity employers. The University of Arizona is an equal opportunity, affirmative action institution. The University prohibits discrimination in its programs and activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, or sexual orientation and is committed to maintaining an environment free from sexual harassment and retaliation.
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Release Authorization
By completing the data form and an online resume, students are providing Career Services authorization to release employment materials to prospective employers. Students are expected to accurately represent their qualifications and interests in all information provided to the office for this purpose.
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Campus Interviewing
Career Services will extend services to organizations that recruit for internship, Cooperative Education (Co-op) and/or permanent full-time employment. Employment must be within a specific organization.
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Application Fees
Recruitment for positions requiring monetary outlay by candidates for equipment, training and application procedures is strongly discouraged. If fees are involved, this information must be explicitly included in the position description. This includes fees for certain federal and state licensing requirement, e.g., real estate, securities, etc. Career Services reserves the right to remove positions that do not conform to these guidelines.
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Pre-selection Screening
Major, degree level, work authorization, and graduation dates are the screening criteria used for campus interviewing. Only if a student meets these job requirements as determined by the employer, will s/he be allowed to submit a resume. Employers therefore are expected to accurately represent their organizations and position requirements when posting their information on Wildcat JobLink. Students are expected to provide accurate and complete information about their educational and employment histories.
Please note that the University of Arizona Career Services does not screen for GPA. However, GPA preference can be included in the organization job description as a point of information for potential candidates. Students are told to consider any employer GPA preferences before submitting resumes. Some organizations may also request unofficial grade reports or student transcripts to verify academic performance.
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Two on One Interviews
Interviews that involve more than one recruiter can be very intimidating for students. Organizations that interview in this manner are required to inform Career Services in advance. They must also indicate in their job description that interviews will be conducted by multiple recruiters.
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Information Sessions
Career Services will assist organizations in arranging information sessions. Any fees associated with the information session are the responsibility of the employer. The organization holding the information session is required to inform Career Services of the date, time, and location of the information session. Career Services will publicize this information in conjunction with the interview date.
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Canceling/Rescheduling Interviews
There are times when campus interviews must be cancelled due to unforeseen circumstances. Career Services requires a minimum of 48 hours notice of cancellation. If a cancellation is due to poor planning or follow through on the recruiter’s part, the recruiter will be required to contact students and arrange another interview date/time. This also applies to any cancellations made on the day of the interviews. The recruiter is also asked to contact Career Services and share this information.
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No Show Policy
Students participating in campus interviewing are held to a strict “no show” policy. If a student has to cancel an interview, they must do it at least two business days prior to their scheduled interview. If the cancellation occurs less than two business days prior to their interview, it is considered a “no show”. A student with a “no show” is suspended from future interviews and is required to send a letter of apology to the recruiter and a copy must be submitted to Career Services. Access to the Wildcat JobLink system will then be restored. Students with two or more “no shows” are ineligible to participate in the campus interviewing program.
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Room Only Interviews
This interview option is available to organizations that schedule campus interviews directly with students, but use the Career Services interview facility. Certain conditions apply:
- All organizations must comply with all EEO/Affirmative Action guidelines and requirements.
- Interviews begin at 8:30 a.m. and the last interview of the day ends at 5:00 pm.
- Career Services will receive a copy of the interview schedule.
- Only University of Arizona students and alumni will be interviewed.
Return to Top Lobby Area/Greeters
The lobby/interview waiting area is considered a central area of activity. Please remember that it can become congested with interviewees and recruiters. Career Services allows organizations to use a “Greeter” the day of interviews. Please note the following:
- Do not monopolize the waiting area.
- Arrange in advance if additional space may be needed.
- Keep the sound to a respectable level.
- Keep greeter activity simple and to the point; remember that other organizations are also interviewing.
- Keep greeter activity professional.
Return to Top Resume Referral
Resumes of students seeking internship, Co-op or permanent full-time employment are available upon request. Referrals are only processed for degree related positions. To process this request, organizations must agree with EEO/Affirmative Action requirements and guidelines. Organizations are also asked to report offer/placement data to Career Services. This service is provided free of charge.
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Commission Sales Positions
Career Services requires that if no base salary is provided, the form of remuneration must be clearly stated in the job description and discussed at the time of the initial interview.
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Testing
Career Services does not allow pre-interview testing as a method of candidate selection for campus interviewing. Employers must proctor/monitor any testing conducted in Career Services, within the space and staff parameters arranged in advance with the office.
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Recruiting Fees
Organizations are responsible for fees associated with campus recruiting. Such fees include:
- Pre-select interview scheduling (per schedule).
- Room only interview scheduling (per room)
- Information session fees such as catering, room rental, audio visual, etc.
- Campus parking.
- Equipment use such as table and chairs when on the University of Arizona mall.
- Please note: some fees are waived if an organization is a Corporate Partner.
Return to Top Salary Data
Career Services actively seeks offer/placement data from organizations. This data is extremely important to the University. The aggregate data is also reported to the National Association of Colleges and Employers (NACE) for their salary report. It is reported by degree level, industry and major and never by organization/employer name.
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Posting Jobs on Wildcat JobLink
Advertising jobs on Wildcat JobLink is allowed if the posting organization is hiring for internship, Co-op, volunteer, full-time and/or part-time employment. The following posting conditions apply:
- All organizations must agree to all EEO/Affirmative Action requirements and guidelines.
- No fees of any kind will be charged to students and alumni.
- The Wildcat JobLink system will not be used to solicit business of any kind.
- No postings will be allowed by third party recruiters representing organizations that already have an established relationship with Career Services or the University of Arizona.
- Career Services reserves the right to refuse/cancel the posting of any position that is deemed inappropriate or questionable.
Return to Top Extending Job Offers
Career Services offers students the following guidelines for successfully handling the offer phase of the On-Campus Interviewing process:
- Make sure that you have the terms and conditions of your employment offer clearly defined in writing (job duties, salary, bonuses and other benefits, starting date, work locations and schedule, etc.). If a formal offer letter does not follow a verbal offer or if you need further clarification about the written terms, please follow up with the employer immediately.
- Do not hoard offers. If you are not interested in a particular offer, please let that employer know immediately.
- Understand the implications of “exploding offers”.
- Recognize that not all offers are negotiable, even in a competitive market. Be realistic about your expectations and conduct appropriate research before approaching an employer.
- Notify organizations of your decision regarding their offers in the timeframe agreed upon. If you need more time, you may contact the organization for a possible extension. However, it will be the employer’s decision whether to grant that request for more time.
- Accept an offer only after careful consideration.
- After accepting an offer, you are expected to withdraw from the interviewing process. If you are holding other pending offers, you are also expected to immediately notify those organizations of your final decision.
- Do not renege after accepting an offer, except in cases of extreme personal emergency.
Return to Top Exploding Offers
Career Services does not endorse the practice of “Exploding Offers”. The two most common types of exploding offers occur:
- When employers require students to accept an offer within a very short time frame.
- When employers extend more offers than openings available and tell all students that offers will be accepted on a first-come, first-served basis.
Career Services asks that organizations do not put undue pressure on students to make quick decisions about their offers. Therefore, Career Services recommends that employers give students adequate response time from the date of the offer to make informed decisions. The response time needed to evaluate the offer will vary depending upon the point in the recruiting cycle that the employer extends the offer, the graduation date of the candidate, their planned target date for a final decision, and other potential student needs.
Return to Top Alcoholic Beverages
The use of alcohol is prohibited on the University of Arizona campus. Organizations are required to be in compliance with the university’s policy prohibiting the use of alcohol at any employer related event.
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Dress Code
Recruiters are required to dress appropriately when interviewing on campus. It is preferred that recruiters dress in professional attire, however, business casual (polo style shirts, khaki or dress slacks) is also acceptable. Casual clothing such as jeans, shorts, tank tops/beach wear of any kind is not allowed.
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Third Party Recruiting / Pyramiding / Multi-Level Marketing
Third party recruiters will be extended services if they are recruiting for employment within their own organization or if they are representing a specific client. Third party recruiters are required to submit to Career Services (on their company letterhead) their recruiting intent and identify the client/organization they are representing. Resumes obtained during campus recruiting, cannot be shared with other third party recruiters or their clients. Career Services will not extend services under any circumstances if a fee of any kind is charged to students or alumni.
Third party recruiters will not be allowed to participate in campus recruiting events which include career fairs, job postings, campus recruiting, mall sponsorship, interview room use or resume referrals.
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Complaint Procedures
Students who believe an employer has misrepresented him/herself or his/her company or has not conformed with Career Services policies are encouraged to contact Career Services immediately.
Employers who have complaints about a student’s behavior or possible misrepresentation of information are encouraged to contact Career Services immediately.
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Feedback Forms/Surveys
When interviewing on the University of Arizona campus, organizations are asked to provide feedback at the end of the campus interviewing visit or career fair. Recruiter participation is essential, as it provides valuable feedback about our students, staff and events.
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Career Fairs
Organizations are permitted to participate in Career Services sponsored career fairs if they are recruiting/promoting employment opportunities within their own organization. Recruiting for multiple organizations/clients is not permitted. Solicitation of students and alumni for the purpose of selling of products or services is strictly prohibited.
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Organizations that are recruiting students for employment purposes will be allowed access to the University of Arizona mall. Career Services will sponsor organizations for this purpose only. No fees of any kind will be charged to students. No solicitation of products or services of any kind is allowed. Organizations are required to comply with all EEO/Affirmative Action requirements and guidelines.
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