Professional Letters & References

Cover Letters

  • Cover letters present the qualifications and experience you offer an employer while demonstrating your written communication skills and knowledge of business etiquette.
  • Letters don't include everything in your resume - only your strongest qualifications.
  • Cover letters are usually 3 to 5 paragraphs long (only 1 page with 1.5 margins).
  • Send a signed original letter, laser printed on 8 1/2" x 11" quality white paper you used to print your resume. Enclose your resume and letter in a 9" x 12" envelope.
  • If you send an employer your resume by e-mail, place the cover letter at the top of your message followed by your resume, or attach your resume as a Word or PDF file.
  • If you don't have a contact name, address the letter to the Human Resources Director.
Example:
Cover Letter

Thank-You Letters

  • Thank-you letters demonstrate your knowledge of professional business etiquette and your ability to communicate in writing.
  • Whenever someone helps you with your job search, send a thank-you letter.
  • Mail thank you letters within 24 to 48 hours after every interview (send a signed original letter on 8 1/2" x 11" quality white paper in a business envelope).
  • A mailed thank you letter is considered to be more proper business etiquette.
  • E-mailed thank you letters are informal in many career fields, although they are gaining more acceptance, especially with technical employers. When in doubt, mail your letter.
Example:
Thank-You Letter

References

  • Employers usually request the names and contact information of three or more references  at some time during the interview process or time of application.
  • References may include current/former employers, supervisors, faculty, advisors, coaches and character references who know you well (not family members).
  • Always obtain permission from each person you list as a reference -- ask people who you believe will speak well about your and who know your talents.
  • Create a reference list on a page separate from your resume (see format example).
  • Many business employers only request a "List of References" (not written letters).
  • "Letters of Recommendation" are requested for graduate school applications and teaching or research jobs in universities and school districts.
  • Bring a list of your references to interviews.
  • Writing the statement "References Available Upon Request" is optional on resumes. Employers expect job seekers to have a list of references.
  • Keep in touch with your references! Give them a copy of your resume, keep them informed of your job search, and send a thank you letter when you accept a job!
Example:
References


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